Date of publication: 21 May 2018

We are committed to protecting the privacy and security of your personal information. This policy explains:

• what information may be collected from you
• how such information will be used
• your choices regarding the collection, use and distribution of such information
• your ability to edit, update, correct or delete such information

 It also provides some other information you should know.
 
WHO ARE WE?
In this policy whenever you see the words, ‘we’, ‘us’, ‘our’ or ‘Drolma’ we are referring to Drolma Kadampa Buddhist Centre and any of the branch classes it hosts across Cambridgeshire, Rutland, Northamptonshire and Lincolnshire. We are a Registered Charity and our Registered Charity Number is 1107477.
 
WHAT PERSONAL INFORMATION (DATA) DO WE COLLECT?
Your personal data (any information which identifies you, or which can be identified as relating to you personally for example, name, address, phone number, email address) will be collected and used by us. We’ll only collect the personal data that we need and that data will never be shared by us with third parties.
 
We usually collect only the following data:

• your name
• your email address

But if you choose to hold a Drolma Centre Membership or to join one of the enrolled study programmes (Foundation Programme or Teacher Training Programme), we will also ask you for your:

• full name
• email address
• daytime/home/mobile telephone number(s)
• home or other appropriate correspondence address

 
HOW WE WILL USE YOUR INFORMATION
The principal reason we will contact you, if you choose to receive information from us, is to send you:

• information about classes and other events which we think will be of interest to you by email
• information in response to a direct or indirect request made by you – such as an email or telephone inquiry you have made to us.

We use the information that is collected about you for a variety of internal purposes. We may ask that you provide us with your name when attending our classes and other events for the purposes of identifying you when you have paid in advance. We also ask you to “sign-in” at our events as a means to verify our income for accounting, audit and legal reasons. Your individual personal data is not actually utilised in this latter case but is used in aggregate form to verify, for example, the number of attendees at events.

 
We will only send you information if you agree to receive it and we will never share your information with a third party.

Data for memberships and enrolled study programmes is collected for the purposes of administering your membership and enrolment and in maintaining contact with you during your membership and/or studies. It may, for example, be used to send you email updates about your study programme, personal communications relevant to your study or membership from Centre staff/managers and other pertinent information about the Centre and its activities.

We may disclose the information that we collect about you when we have reason to believe that it is necessary to identify, contact or bring legal action against persons or entities who may be causing injury to you, to us or to others. We may also disclose your information when we believe the law requires it. We will never otherwise release, share or sell your information in a third-party.

GAINING YOUR CONSENT TO STAY IN TOUCH
 
Email Communications
When you provide an email address either at a drop-in class, course or via our website to receive information about our classes and events, you will need to give us your permission to contact you. We will ask you to do so by “opting in” via the online form or by completing a paper form to receive our e-newsletters and other email communications. We draw your attention to the privacy notice on display at our classes and events.
 
Telephone and Postal Communications 
When you subscribe to a Drolma Centre Membership or enrol one of our study programmes we will also ask for your telephone number(s) and correspondence address in addition to your email address. You will then have the choice to tell us how you wish for us to communicate with you – either by phone, post or email or any combination of these.


CHANGING YOUR CHOICES & THE DATA WE HOLD ABOUT YOU
You can change or update the information we hold about you in a number of ways at anytime. We will always abide by your decision.
 
If you are subscribed to our emailing list (sometimes called a mailing list) and wish to change your email address or remove yourself from the list you can either:

• unsubscribe from the mailing list online HERE
• contact us directly and ask us to change the information or remove you from the emailing list here: 

Administration Director
Drolma Kadampa Buddhist Centre
260 Dogsthorpe Road
Peterborough
PE1 3PG

T: 01733 755444
E: info@drolmacentre.org.uk
 

PRIVACY NOTICES
The following privacy notices will be displayed at all Drolma Centre:
 
Important Privacy Notice
Here at Drolma Kadampa Buddhist Centre we take your privacy seriously and will only use your personal information to administer your membership (if you chose to become a member) or to provide the email communications about the centre and its branch classes you have requested from us by providing your email address and confirming your consent for us to contact you. We will never release any information we hold about you to a third party unless lawfully required and instructed to do so. Full details can be found online at: www.meditateinpeterborough.org/privacy-policy.html
​
If you have any questions regarding the information we hold about you, its use, accuracy or removal, please contact:

Administration Director

Drolma Kadampa Buddhist Centre
260 Dogsthorpe Road
Peterborough
PE1 3PG

Tel: 01733 755444

Email: info@drolmacentre.org.uk
 

DATA ENQUIRIES AND REMOVAL
We will only hold information and data we require for the purposes given in this policy. When no longer required or when requested to do so, all data will be removed. We may hold some data for legal reasons but will comply with all relevant legislation.
 
For all matters including requests to know what information we hold about you or to request the removal of all or any information please contact our Administration Director as detailed above.
 

SECURITY
Drolma Kadampa Buddhist Centre uses a third party service to help maintain the security and performance of the meditateinpeterborough.org.uk website. To deliver this service it processes the IP addresses of visitors to the meditateinpeterborough.org.uk website and all IP addresses are anonymized.

We take reasonable steps to ensure that the personal information we collect about you remains accurate, timely and secure. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure and while we strive to protect your personal information, we cannot guarantee or warrant its complete security.

THIRD-PARTY LINKS
Our website and our email communications to you, may contain links to websites operated and maintained by third parties over which we have absolutely no control. Any information you provide to third party websites will be governed under the terms of each websites’ privacy policy and we encourage you to investigate and ask questions before disclosing any information to the operators of third party websites. We have no responsibility or liability whatsoever for the content, actions or policies of third party websites. The inclusion of third party websites on our Site in no way constitutes an endorsement of such websites’ content, actions or policies.
 

PHOTOGRAPHY
We occasionally take photographs at classes and events for use in our publicity materials including social media, posters, flyers and other printed materials. Photographs may also be used on our website. If you do not wish to have an image in which you appear used for such purposes, please contact us as detailed below or advise a teacher, volunteer or the photographer at the time. 

Should you find an image in which you to are be found on any of our materials or on-line sites at a future date and wish it to be removed, please also contact us as detailed below.

CONTACTING US 
For all enquiries and requests please contact:

Administration Director
Drolma Kadampa Buddhist Centre
260 Dogsthorpe Road
Peterborough
PE1 3PG

T: 01733 755444
E: info@drolmacentre.org.uk